1

What are requirements of receipts?

Requirements of Receipts

1. The title of the business entity should be stamped with an exclusive receipt stamp.
2. The name, quantity, unit price, total of the procurement (with the brand name or specifications included) should be included.
3. Receipt issued date.
4. Buyer’s Title (National Chin-Yi University of Technology)
5. If the abovementioned items are not clearly recorded, the person in charge should specify and confirm accuracy by signing.
6. A receipt issued by a cashier or computer is only listed with the date, product code, quantity, and price. The undertaker should specify the name of the product and confirm accuracy by signing (Please include the University’s unified business number: 57301337)

2

Can I pay for the procurement in advance?

Small expenses less than NT$10,000 can be paid by the  person in charge first.

Procurement of more than NT$10,000 should be first ratified and approved, then paid by the University directly to the company. Please do not pay in advance.

3

What should I do if the receipt is lost?

If a certificate of expenditure is lost or has been submitted for other purposes, please submit an identical copy of the original, signed and endorsed by the original receipt issuer or other documents for certification, and specify the reason why the original cannot be submitted.

4

What are the standards for travel expenses for joining a seminar, conference and others?

If joining a seminar, forum, conference, review, tour, presentation for training or lecture without accommodation support, (s)he can apply for transportation and accommodation expenses according to the “ Guidelines for Domestic Travel Expense Applications,” but exclusive of  incidental expenses. 

For further questions, please contact Mr. Wang Ext 2163.